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AI agents that work in your business

Digital employees who take a task and do the work.

Mor Ohayon, founder of ARIA

From a personal assistant who gets you ready for the meeting, through bookkeeping that handles the day-to-day tasks, to agents that run entire processes in your business. At ARIA, we fit digital employees to the way your business really works.

Let’s find your first task

Free intro call and initial scoping

ARIAChat with your AI agents

Illustration

Sarah · Personal assistant · Morning brief, meeting prep

  1. Morning brief7:30

  2. Sarah

    Good morning. I’m going through your calendar and messages before the day starts.

    • Checking today’s meetings…You have 3 meetings today. Your meeting with Dana at 14:00 has an open issue
    • Going through messages and documents with Dana…Dana emailed to ask if delivery can be moved up, and hasn’t had an answer yet
    • Checking for anything you promised…You emailed Yoav that you’d send the updated price list today

  4. I’ve prepared a brief for your meeting with Dana: what was agreed, what’s still open and the delivery question. It’s worth deciding what to tell Dana before the meeting.

    And for Yoav, I’ve drafted an email with the updated price list attached.

    • The meeting brief
    • The email to Yoav

    The email to Yoav is waiting for your approvalApproved in this illustration · nothing was sent

    A brief like this arrives every morning, and you can also ask for one in the chat at any time.

Roni · Bookkeeping · Approval to payment request

  1. Email from Maya: “All good on our side, let’s go ahead”

  2. Roni

    I saw Maya approved the quote in her email reply. I’m preparing her payment request.

    • Finding the quote we sent Maya…Found quote 1042, for ₪18,400
    • Checking what’s already been issued and paid…A ₪5,000 deposit is already paid, and no payment request has been issued yet
    • Preparing a draft payment request…Prepared a draft for the balance: ₪13,400

  4. Maya’s payment request is ready for review, for the balance after the deposit. It hasn’t been issued or sent.

    One more thing I noticed along the way: a supplier invoice is missing for a payment made on the 12th. I’ve flagged it for you.

    • View the draft

    Waiting for your approvalApproved in this illustration · nothing was issued or sent

    Here, issuing and sending wait for approval. In your business, you decide what Roni does without asking.

Omer · Payment follow-up · Past due

  1. New request in chat

  2. You

    Check which payments are past due. Prepare a friendly reminder for each customer, but skip anyone who’s already written that they paid.

  3. Omer

    I’ll check the payments and the latest messages before preparing any reminders.

    • Checking which payments are past due…Found 4 payments past their due date
    • Checking the latest customer messages…One customer said they’ve paid — flagged it for checking
    • Preparing personal reminders…Prepared a personal reminder for the other 3

  5. 3 reminders are ready for review, each with the amount and the matching document. I’ve left the customer who reported paying for a separate check, without marking the debt as closed.

    • Review the reminders

    Ready to sendApproved in this illustration · nothing was sent

    You can also set this check to run every Sunday morning.

Three examples for illustration, not a closed list. Each agent is fitted to your tasks, systems and permissions.

If you can explain it to a new hire, it’s worth checking whether an agent can take it.

Every business works differently, so this isn’t an off-the-shelf product. We look at how the work gets done in your business and scope a digital employee around your task, systems and rules.

It fits, for example, offices and service providers, trading companies, contractors and operations teams in larger organizations.

These are examples, not a menu.

Start with one task, where the load is heaviest, and add roles as you need them. Each agent has its own tasks, instructions and permissions.

  • Sarah · Personal assistant

    Checks your calendar, goes through your messages and gets you ready for the meeting. Reminds you what you promised and to whom, before anyone has to chase you.

    See it in the demo

  • Roni · Bookkeeping

    Spots a customer approving a quote by email, checks what’s already been paid and prepares a payment request for the balance. Anything missing or off gets raised with you.

    See it in the demo

  • Omer · Payment follow-up

    Checks which payments are past due and prepares personal reminders, without missing anyone who already said they paid.

    See it in the demo

  • Preparing quotes

    Reads the customer’s request, takes prices from your price sheet, checks what was agreed last time and prepares a clean quote for review.

  • Follow-ups and cross-system processes

    Spots tasks that got stuck, checks what’s missing and updates the right systems and people. Only what needs a decision reaches you.

  • And your task?

    Even if it doesn’t have a name yet, it’s a good place to start. Tell me how it’s done today, and we’ll check together what could go to an agent.

    Tell me about it

You don’t need advanced systems to start. Email and spreadsheets are a fine place to begin.

Write what you need. The agent gets to work.

You talk to the agent in a chat, much like the ChatGPT conversations you already know. The difference is that it doesn’t stop at an answer: it checks the email, files and systems you’ve connected and comes back with finished work. You can add details and ask for changes in the same conversation.

It doesn’t have to wait to be asked, either. You can set tasks to run on a schedule, like a morning brief, or when something happens in the business, like a customer emailing to approve a quote.

Control and data security

During setup we decide which data the agent can access, what it does on its own and what waits for your approval. Preparing a draft is one thing; issuing a document or sending it to a customer is another. The settings are fitted to your business’s needs and to the security and permission controls of your systems.

Example: permissions by task

  • Gathering information and checking documentsRuns on its own
  • Preparing document drafts and quotesRuns on its own
  • Updating records in a systemRuns on its own
  • Issuing a payment requestWaits for approval
  • Sending a document or reminder to a customerWaits for approval
  • Marking a debt as closedWaits for approval
Mor Ohayon, founder of ARIA

Nice to meet you, I’m Mor. I build your agents and stay with them.

I’m the founder of ARIA and a lecturer on AI, with a background in automation and infrastructure. I work with businesses and organizations on handing real work to digital employees fitted to the way they operate, and I stay with you from scoping and setup to maintenance and ongoing improvement.

Mor OhayonFounder, ARIA · AI lecturer

How to get started

  1. Find where to start

    In an intro call, we look at a real task from your business and what an agent would need to do it.

  2. Set up and test

    We define the role, connect the data and systems, and test on examples from your work.

  3. Start working and improve

    We train your team and keep maintaining and adjusting the agent to your needs.

Each step in detail

Common questions

What can I ask an agent to do?

Generally, any task you could explain to a new hire, where the data it needs can be accessed: getting you ready for a meeting, preparing a payment request after a customer approves a quote, checking debts, preparing a quote or working through a process across several systems. The examples on this site are only a starting point, and during scoping we check what’s right for your business. When the work needs an admin screen or a small internal tool, it can be built as part of the project.

How is this different from a chatbot or an automation?

A chatbot answers questions. An automation runs a fixed sequence when a condition is met. An agent takes a task, checks information across several systems, understands the context and decides on the next step, within the limits you set. If a customer writes “All good on our side, let’s go ahead”, the agent understands that’s an approval of the quote, checks what’s already been paid and prepares a payment request for the balance.

How do I talk to it?

You write to it in plain language, the way you’d write to a colleague: what’s needed, by when and what to watch out for. You can keep going in the same conversation to add details or ask for changes, and the agent lets you know when the task is ready.

Can I set up more than one agent?

Yes. You can start with one agent and add agents with other roles as needed, each with its own tasks, instructions and permissions. We fit the scope together, based on the work and the systems.

Can it work with our systems?

The agents work with most systems that offer a direct connection (API): email, calendar, files, accounting and customer management tools. Where there’s no such connection, the agent has its own computer in the cloud: it logs into the system through a browser and works in it, much like a person would. During scoping we check up front what can be done in each system, and how.

How are permissions set and data kept safe?

During scoping we check which data is needed, which systems it will pass through and who needs access to it. Based on that, we set up the connections and permissions, and the actions that need a check or approval.

How much does it cost, and how do I start?

The cost depends on the tasks, the systems and the scope of work. We start with a free intro call and initial scoping, and then you get a tailored proposal.

Which task would you be glad to take off your day?

Tell me how it’s done today. In a free intro call and initial scoping, we’ll check whether and how an AI agent could take it on.

Book a scoping call

Rather I get back to you?

Your details will only be used to get back to you.

Book a scoping call